Alice from Accounts take care of more than just your books.

We have a passion for working with small business owners, empowering them to take control of their finances.

Our flexible virtual assistant services help fill the gaps in your business without on-going salary costs or long-term commitments.

 
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BOOKKEEPING

Preparing invoices and quotes in Xero, MYOB and Word.

End of month reconciling.

Receipting payments and deposits.

Preparing P&Ls.

Tracking aged debtors and creditors.

Managing bank accounts.

Filing GST and Fringe Benefit Tax.

Filing IR3, IR4 and IR7.

Accounts system setups in Xero, MYOB and Reckon online and desktop and full book keeping service.

Syncing your accounts system with your payroll system.

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PAYROLL

Weekly, fortnightly, monthly payrolls run in MYOB, Xero and Ace Payroll.

Payroll systems set up in Xero, MYOB and Ace Payroll.

Payroll bank file transfer or individual payment set up.

End of month wage reporting and journals.

Timesheet data entry.

Payday filing.

Ensuring accuracy of employee leave balances.

Importing Excel timesheets in payroll system.

Associated HR support: job advert placement, monitoring applications, applicant recommendations, employee contracts.

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ADMINISTRATION

Document preparation and simple design work: fliers, newsletters and more.

Designing presentation and marketing materials.

Maintaining diaries, answering diverted phone calls and checking emails.

Preparing board papers and taking meeting minutes.

Data entry.

Database management.

Creating surveys in Survey Monkey and collating result data.


New business start-up advice

Are you wanting to launch a small business? Feeling overwhelmed and not quite sure where to start?

We provide a one-stop-shop service for small business owners and individuals looking for support in kick-starting their business dreams.

Contact Alice today to book your free no obligation consultation.

Experienced, professional and approachable Virtual Assistant.

 

Hi, I’m Alice!

I’m a mum of two amazing school-aged girls and know first hand the juggling required to keep on top of running your own business whilst running a home AND providing small humans the love and attention required for them to become really great bigger humans.

Some days are tough!

But tough doesn’t mean impossible. I’m proof of that. And now I have the absolute pleasure in providing support to other woman in business in order for them to achieve their own dreams.

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I have been in the VA biz for the past 7 years providing accounting and administrative support to a variety of organisations differing in size and structure.

Prior to going out on my own I had over 10 years experience in administration, accounts payable and accounts receivable within the hospitality, manufacturing, education, information technology and real estate industries.

But I‘m a number cruncher at heart and love nothing more than assisting clients with their bookkeeping and accounting tasks.

 

My qualifications:

  • BBus Acc

  • NZ DipBus majoring in Accounting

  • Diploma in Accounting

  • Certificate in Web Design and Writing

  • Xero Certified Advisor 2018

  • Xero Payroll Certified 2018

  • Xero Migration Certified 2018

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Want to know more?

Contact Alice today to book a free no obligation consultation.

We offer a range of support packages for small businesses looking to outsource.

 

Whether it is an indefinite role, short term project assignment or to cover a employee leave/travel absence, our flexible service can help fill the gap in your company without the need to commit additional money to a lengthy recruitment process or ongoing salary costs.

 
 
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$300 p/m

On call accounts support in your chosen accounts system including:

· Invoicing

· Bill payments

· Client/supplier accounts queries

· Bank reconciliation

· GST filing

Optional: Payroll and Payday filing add on $25 per payrun for up to 10 employees

 
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$400

Ideal for small business owners or rental investors.

Calculating and filing your end of year sales income and filing your annual return.

· IR3, IR4 and IR7

Individual IR3: $75

 
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$600

Setting up your accounting system in Xero or MYOB tailored to fit your business’s needs.

Importing relevant information plus one years' history (if applicable).

Optional: Payroll set up/conversion: $180 (price for up to 10 employees)

 
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$300

Tailored 4 hour onsite workshop with you and your team covering:

· Invoicing

· Bill payments

· Bank reconciliation

· Reporting

Optional 1.5 hour Payroll training add-on: $125


Looking for a more casual arrangement?

Check out our casual hourly rates for your ad-hoc jobs and projects.

 
 
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Each business has its own unique needs.

 

Are the packages mentioned above not quite what you’re looking for?

Simply contact Alice for a free no obligation consultation as a bespoke package can be put together to suit your business’s unique requirements.

 

What is a Virtual Assistant?

 

Virtual Assistants are generally independent contractors who provide a remote business support services.

 

What types of businesses do you support?

 

Whilst the door is always open to all opportunities that come our way, we primarily support small business owners, consultants and start-ups.

Whether you are based locally, nationally or internationally, because we work virtually we can support anyone - anywhere.

 

I only need occasional, ad-hoc support so I don’t need to commit to a monthly package. Can I still hire you?

 

Yes! Our services are flexible and work to fit with our clients’ needs. Whether ongoing or casual - we have a package or hourly rate to suit everyone.

 

How much do you charge?

 

Check out our range of packages and ad-hoc hourly rates above.

Our casual hourly rates come with a one hour minimum charge, after that work is charged out in 15 minute blocks.

All prices are inclusive of GST.

 

What measures do you take to ensure the security and privacy of my data?

 

Documents and data files are backed up in a cloud based storage site.

Any logins or passwords are kept in the strictest confidentially and any company information will only be shared with government organisations as part of normal business practice.

 

Do you ever work on-site at your client’s place of work?

 

Yes! Whilst primarily we work virtually (from a home office) if you need a minutes secretary or someone to sit in on a meeting, Alice is more then happy to attend if it is within Hamilton or the surrounding townships.

Alice will also pop into your offices to collect receipts and papers for IRD filing purposes, or alternatively you can drop them off to our Hamilton address if you would prefer. 

If you are looking for occasional in-house office cover we are happy to chat about that (special rates may apply).

 

How do I pay you?

 

At the end of each month - or at the completion of the project - we will send you an invoice for our services.

Payment is expected 14 days after the date of the invoice, and is to be paid by direct debit into our business account.

Any international payments must include all international bank transfer charges and the client is responsible for ensuring the correct amount in NZD is deposited into our account as agreed.

 

Why should I hire you instead of an accountant?

 

Paying big bucks to employ an accountant is not your only option.

We are affordable and offer an additional range of services that an accountant won’t.

But don’t worry - we absolutely know what we’re doing! Alice is qualified, certified, experienced, and is also a card carrying member of the Institute of Certified NZ Bookkeepers. Boom!

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How do I book a free consultation with you?

 

It’s easy! Simply click here and send us a message. Alice will reply (normally within 1 business day) to arrange a suitable time to either meet in person, on the phone or via Skype.

Our no obligation consultations can last up to an hour as it’s important for us to really get to know one-another.

 

Don’t just take our word for it …

 
 

It’s important that we can work well together.

 

The only way to figure this out is to meet (either in person or via Skype) to see if Alice from Accounts will be a good match for your business.

Contact Alice today for a free no obligation consultation so that we can discuss your business needs in depth.